Full operating costs for the ASAP initiative average $3,500 per participant with stipends and staffing as the largest expenditures.
Other costs include public transportation to accommodate extra trips for students to activities after-school and on the weekends, program supplies and equipment, and t-shirts or uniforms. Programs should also budget for snacks, particularly since students may have long commutes during the evening hours.
Informed by the ASAP initiatives in New York, Providence and Boston, below is a sample cost model for an ASAP program with 20 participants. Students in all three cities received a stipend of $280 for full participation in the spring apprenticeship and an hourly wage ranging from $7.25 to $10 per hour for the summer internship, totaling $970 to $1550 per participant. Please note that these figures may vary according to city needs and/or minimum wages.
|Intermediary ASAP Manager||$5,000|
|ASAP community partner staff and instructors*||$12,000|
|Spring apprenticeship stipend ($280/student)||$5,600|
|Summer internship wages ($8/hr, 25 hrs/wk, 6 wks)||$24,000|
|Training sessions for youth (orientation, youth development training, etc.)||$3,000|
|Staff professional development (ASAP guiding principles)||$2,000|
|Fringe (25% of FT/ PT, 12% for youth)||$8,500|
|Other than Personnel Services (OTPS)|
|Supplies/Materials (e.g. t-shirts, sports equipment, art supplies, etc.)||$4,000|
|Travel (e.g. youth metrocards, transportation)||$3,000|
|Other costs (e.g. food, field trips, etc.)||$4,000|
|TOTAL PROGRAM COST||$71,100|
* Personnel expenses varied by jurisdiction, but the average cost per instructor was $30/hour.